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When you have an important email to write, do you try to get it done as quickly as possible without worrying much about grammar and punctuation? If this describes you, read on to find out why it’s so important to develop your practical writing skills.
Find a job.
Your experience may be incredible but your poor writing skills may mean your resume is delegated to the bottom of the pile. A LinkedIn profile full of bad grammar and spelling mistakes is hardly likely to impress anyone, let alone a future employer.
Future employers look at the manner in which you express yourself, appropriate word usage, sentence structure, as well as correct spelling. Being careless about grammar and spelling gives the impression that you can’t be bothered or that you’re unintelligent.
When you’re starting out in your chosen career field or branching out into a new one, the way you express yourself in writing can help to set you apart from the crowd.
Advance your career.
Major companies spend billions every year training their employees to improve their writing skills. This is because most salaried jobs require a substantial amount of written information. The list includes emails, reports, proposals, speeches, blog posts, presentation slides, social media updates and much more.
There are no shortcuts to transform people into talented writers overnight, but anybody can improve their practical writing skills if they have enough dedication to practice.
Markus Lutrin who now writes for EduBirdie review found that poor writing skills were hampering his career progression. It was only when he went through the daily grind of working on his writing skills that a whole new world opened up to him.
"Content is king" is a well-known catchphrase today and there’s more demand than ever for well-written content in many forms. Businesses need an effective online presence, and for this, they need content to help potential customers discover products or services. A person who can present business in the best light and convince people to buy products or services is irreplaceable.
If a company is looking for someone to draft effective marketing emails, for example, they will turn to someone who can write emails with accuracy and clarity. The better your practical writing abilities, the more responsibility you’re likely to be given in business.
Enhance your communication skills.
Everything you write has to be clearly understood by the reader. If the text is poorly written and structured, readers will battle to decipher what you’re trying to communicate.
Practicing various forms of writing extends your communication skills. You become more adept at being able to create a picture in the mind of the reader. Content, format, sentence structure, vocabulary, punctuation, and spelling all play an integral part in the process.
In the same way, as a musician needs to learn music notes before being able to create a great piece of music, writers need to learn how to produce sentences that communicate meaning clearly and simply.
Here are just a few ways in which developing your practical writing skills can enhance communication.
- Jotting down your ideas first allows you to order your thoughts logically and sequentially. When you take the time to write your ideas down, you can focus on your message and decide what you really want to convey.
- Separating your work into paragraphs makes communication clearer as each paragraph deals with one idea or theme. Joel Morgan, a writer for Essay Writing Lab, says you wouldn’t expect to find the snacks, the main course and the dessert on one plate in a restaurant. In the same way, each paragraph has its own purpose and must be savored separately to have the desired overall effect.
- Using strong verbs gives your writing energy and creates an impact.
- Direct speech allows a reader to visualize a character, giving reality and credibility to a situation.
Avoid creating a bad impression.
Readers shouldn’t have to work hard to read what you’ve written. If readers battle to understand what you’ve written due to your poor writing skills, they receive a bad impression. Some grammar mistakes that create a bad impression are:
- Using cliches and slang.
- Using too many words (verbosity), when the same idea can be stated simply and clearly.
- Using words you don’t really understand in an attempt to impress.
- Overusing words such as ‘get,’ ‘lots of,’ ‘stuff,’ ‘nice,’ ‘good,’ and ‘things.’
- Overusing adjectives and adverbs.
Today it’s so easy to check your work for grammatical and spelling errors with a program like Grammarly. In certain circumstances, it may be better to hire a writer than to risk creating a bad impression.
Assignment writing that’s full of grammatical and spelling errors may be so difficult to read that the person marking it loses patience. Your brilliant thoughts are so hard to decipher that your marks suffer as a result.
The same may apply when trying to put across a concept for a new project. Your ideas may be innovative but your sentence construction may be so confusing that the reader can’t understand what you’re trying to say.
Expand your vocabulary.
The best writers read on a regular basis. Reading diverse material is one of the best ways to develop your writing skills and expand your vocabulary. When you read, pay attention to the flow, choice of words and sentence structure.
Once you discover and understand a new word, you can start using it in your own writing to better express your thoughts and ideas.
If you’re in college, you may find you just don’t have the right words to express concepts you’re trying to explain. An academic essay paper may feel as though it’s beyond you.
Erin Banks, a college student now in her final year, says that she used a service called BestEssays to help her in her first year. She paid close attention to how the essay was written to help improve her essay writing.
Be more credible.
If someone receives an email with misspelled words and odd abbreviations, the reader is unimpressed. The personal tone is just as important—if you use the wrong words, you can unintentionally come across as rude or abrupt. Paying attention to personal tone, clarity and logic help you to come across as someone who is reliable and trustworthy.
A well-constructed email in the workplace makes you more credible. As a result, you may be assigned more responsibility, and become the right candidate for a promotion.
In your daily life, there are also many situations where you need to communicate credibly in written form. Your practical writing skills help you to communicate for a specific purpose.
For example, you may need to write a personal essay to apply for college. College admission boards pay attention to these personal essays. Colleen May used xpertwriters.com to help her prepare her college essay.
Perhaps you’re involved in the administration and management of the building where you live. Writing letters and support documents is an important day-to-day functioning of the building, including letters to residents, contractors, and government departments.
Not knowing the basics of how to write a formal or informal letter could hinder you in this situation. The language, level of formality, and vocabulary you should use will depend on your audience.
Be more persuasive.
You may have really good ideas but understanding how to write them down in a coherent, interesting manner is the key to helping others to understand them.
Try regularly putting your thoughts and ideas down on paper. It’s amazing how the process helps to clarify them, even if it seems like a grind at first. You can start turning ideas into reality when you write them down. The better you are at expressing yourself on paper, the more others will catch your vision and become inspired.
Writing on a regular basis helps you to develop your persuasive abilities. Professors assign students persuasive essays because they know that developing this skill prepares them for the job market and for life.
Some ways to be more persuasive in writing are:
- Plan effectively. A mind map ensures that you can structure your argument logically.
- Your introduction is vital because it captures the attention of the reader and clearly conveys your main idea that will run through your work.
- In the body, you need to support your viewpoint with examples and related facts.
- Your conclusion should be short, strong and memorable. It should tie up and summarize what you’ve said.
One written task that requires persuasive writing is a case study. Case studies can be challenging because they require detailed analysis of a situation and consideration of every aspect that influences it.
Doing lengthy research and understanding the impact in real life is not easy. Dorothy Egan, a writer from Australian Writings says that writers who are qualified in a particular discipline and subject can help you to present a case study in a persuasive manner.
Avoid having to rely on oral communication.
Keeping records of oral communication is essential. The most accurate knowledge we have of what happened in the past comes from books. In business, you can’t afford to rely on oral communication. Everything should be put in writing to provide proof of what has taken place.
Students write notes while attending lectures instead of relying on what they hear from lecturers. Best Dissertation is a service some students use to help them when writing dissertations because this is probably one of the hardest papers they ever have to write. It’s easy to procrastinate to the point where it’s no longer possible to do it well.
Boost your confidence.
If you’re unsure about your practical writing skills, it could affect your self-esteem. Knowing you understand basic writing skills and can express yourself clearly and logically is a great confidence booster in today’s fast-paced world.
Many of us today rely on emails and text messages, and it’s not uncommon to have relationships with people we’ve never met in person.
In such a situation, what you write has the power to make a break a relationship. It’s natural to feel apprehensive if your practical writing skills are not that good. The good news is that writing well, like most things in life, improves with practice.
Three painless ways to boost your writing skills and improve your confidence are:
- Read more. If you think reading involves reading lengthy books, think again. Read business articles, short biographies, travel blogs – whatever you’re interested in. Many e-readers allow you to make notes. Write down words or sentences that resonate with you. When you read more, you will find that certain words and sentence structures stay in your mind.
- Practice daily. Think of writing in the same way as going to the gym if you want to improve your fitness. You have to go regularly if you want to succeed. Setting aside as little as 15 minutes a day can help you to get into the habit of writing.
- Edit your writing. If your grammar needs improvement, use on online grammar checker. Grammar check tools can help you to find your errors and explain why they are wrong, providing you with a way to improve. Be ruthless in self-editing. Barry McArthur who writes for Assignment Geek suggests ruthlessly self-editing your writing. He says you should aim to write simple, direct sentences instead of flowery prose that doesn’t have much substance.
You are never too busy, too young or too old to improve your writing, and the progress you see will be rewarding. Improving your practical writing skills can help you to build your career and start moving up the ladder. It can also help you to enhance your communication skills in business and daily life. As your writing skills develop, you are able to come across with more credibility and develop your persuasive skills. Finding your voice and learning how to express yourself in writing boosts your confidence in every area of your life.